HELPFUL INFORMATION FOR 2024
ANNUAL CONFERENCE PRESENTERS
Tips for conference presenters
Learning Forward has collected great feedback from attendees and facilitators on what makes a session strong and meaningful. In this short guide, Tips for Presenters, we have included this feedback as a set of critical strategies, grounded in the Standards for Professional Learning. We encourage you to consider these strategies when developing your session.
Digital handouts
Learning Forward distributes handouts electronically. For attendees to have access to digital handouts via the conference app, all handouts must be submitted electronically by November 20, 2024:
- Session Handout(s). Handouts are not limited; however, they cannot exceed 10GB each.
- Presentation slides – if you would like to provide your presentation slides as a digital handout, a PDF of your presentation slides needs to be submitted to https://bit.ly/2024ACPresenterHandouts
***Please include your session number at the beginning of each digital handout submitted to this DropBox folder.
Presenters are welcome to share their materials with attendees via a QR code or tiny URL; however, the same QR code or tiny URL must also be submitted to conferenceinfo@learningforward.org before the start of the annual conference.
Presenters are welcome to ship materials to the FedEx office at the Gaylord Rockies; however, presenters are responsible for FedEx’s package handling and storage fees.
Registration numbers and presenter agreements
Want to check your session's registration numbers? Using your Learning Forward login, the person who originally submitted the proposal can log into the conference proposal system at lfp.learningforward.org. Scroll down until you see a purple box with your proposal’s title posted. Within this purple box, you will see the following:
- Session - View edits to your session’s title, description, outcomes, etc.
- Presenter Agreement - Download a copy of the signed Presenter Agreement.
- Attendees – View registration numbers.
Register by September 30
Lead presenters and co-presenters are required to register for the conference by September 30, 2024, at least for the day of their session, and pay any required fees. Early registration and member discounts are available. We would prefer you not register for your session to maximize seating.
Session evaluations
All sessions at the conference will be evaluated using an online session evaluation provided by KickUp. Presenters and/or the session's host will facilitate this process and ask participants for an overall rating of the session, the use of effective teaching and learning strategies, the impact of the learning on participants’ work, the primary way what was learned will be used, and other comments. More information is coming soon!
Meeting room set up and audio-visual equipment
All preconference and concurrent session meeting rooms are set in rounds or pods of 8-10. These rooms will be set with AV within an hour before the session’s start time.
Learning Forward will provide all preconference and concurrent session rooms with a screen, LCD projector, and wireless internet connectivity.
- For sessions with less than 45 participants, presenters need to bring a speaker for sound if sharing video(s) or music.
- For sessions with 45 or more participants, presenters will receive an audio patch for their computer and one microphone.
Please ensure you can connect your laptop to a HDMI and USB (C) connection. Some laptops, such as Macs, require an adapter, and we cannot guarantee that we will have enough.
Additional AV equipment must be ordered through the conference AV provider. The presenter is responsible for associated costs. More information is coming soon!
Experience has taught us that WIFI can be uncertain when sharing livestream videos. Presenters need to download videos to their laptops for sharing purposes to prevent any issues during your session. Please do not rely on the internet to livestream during the annual conference.
Table Talk sessions
Table Talk sessions are 45-minute presentations with an additional 15 minutes for Q&A. They are excellent venues for giving and receiving feedback, engaging in in-depth discussions, and meeting colleagues with similar interests. They will take place in a designated banquet room. Each session is limited to 12-14 participants seated together at a table. AV is not provided.
Session hosts
All preconference and concurrent sessions will have an assigned session host to check tickets and administer the session evaluations. In addition, a member of the host committee will be accessible during your session.
An onsite presenter supply room
While supplies last, the following items will be available to borrow from the presenter room near volunteer check-in.
- Chart paper
- Markers
- Highlighters
- Post-it notes
- Index cards
2024 promotions kit
All presenters are strongly encouraged to promote their sessions via social media and personal outreach. Please visit the 2024 Promo Kit for social media posts to share, electronic badges, and more!
The hashtag for the 2024 annual conference is #LearnFwd24
Non-commercial policy
Learning Forward policy prohibits the sale of products and services during conference presentations. Presenters may not display or distribute brochures or order forms, talk about their services, promote themselves, or sell their publications; however, referencing or citing a presenter's publications is appropriate.
2025 call for proposals
Are you interested in submitting a proposal for the 2025 Annual Conference in Boston, MA? The 2025 Call for Proposals will open in mid-November and close at noon ET on Friday, January 31, 2025. To learn more about how to submit a proposal, log in to the Conference Proposal System and select Instructions in the menu.
