Exhibitor Information

Learning Forward is hosting its 2017 Annual Conference in Orlando, FL, Dec. 2–6. We are planning for more than 3,400 participants from across North America to participate in the conference. The conference is a great opportunity for you to network directly with potential customers and clients. Attendees will be served breakfast in the Exhibit Hall on Monday and Tuesday, and there will be a reception on Monday afternoon, multiplying your traffic and magnifying your ROI. New this year: Entrance to all keynotes and general session meals is through the exhibit hall, bringing all attendees through the hall multiple times.

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Reserve Your Booth

Each booth rental includes two exhibitor badges. Additional representatives must pay a registration fee of $50 each. Download exhibitor brochure.

Download exhibit brochure

Exhibit floor plan

Pricing and Fees

$1,299 inline booths | $1,499 premium corner booths

Requests for booth assignments will be processed on a first-come basis. Assignments will only be made after a deposit has been received. Double end cap locations will only be awarded to companies that agree to adhere to the design limitations for these locations.

Exhibit Booth

Learning Forward Annual Conference provides a great context to network, learn about promising practices, and examine the latest research in a setting that models the value of professional learning.

— Pam Robbins

What’s Included

  • Each exhibiting company receives two complimentary booth personnel badges per 10’x10′ booth space. These passes give you access to the Exhibit Hall and concurrent sessions.
  • Additional badges for booth personnel may be purchased at $50 each.
  • The opportunity to purchase the attendee mailing list for single use.
  • An online listing in the mobile app.
  • The opportunity to hold a workshop in the Exhibit Classroom.

Booths receive

  • Standard black drapery on the back wall and side dividers (back 8′ high, side rail dividers 3′ high)
  • A company identification sign bearing the company name and booth number

Other Budget Considerations

You may want to consider the following additional charges when developing your exhibit budget:

  • Electricity (7.5 AMPS) $84
  • 6-foot skirted table $146
  • Standard chair $84
  • Carpet $306

Note: These costs are approximate

Freeman is Learning Forward’s official decorating company. All services customarily required by exhibitors will be obtained through Freeman. Service kits containing shipping instructions and information regarding furniture rental, electrical work, drayage, etc. will be emailed to the individual designated as the exhibit contact person.

Exhibitor service kit

Your exhibit space does NOT include

  • Carpet
  • Tables
  • Chairs
  • Electricity or any electrical services
  • Shipping or any freight handling labor
  • Installation or dismantle labor
  • Booth cleaning
  • Lead retrieval

Note: In straight-line booths, all construction or parts of the display exceeding four feet in height must be at least five feet in from the aisle. Interference with the light or space of other exhibits is not permitted.

Exhibit hall Hours

Monday, Dec. 4 from 7:30 a.m. to 6:00 p.m.
Tuesday, Dec. 5 from 7:30 a.m. to 5:30 p.m.
Wednesday, Dec. 6 from 7:00 a.m. to 11:00 a.m.

Exhibit Installation and Removal

Exhibitors may set up on Saturday, Dec. 2 from 12 p.m. – 5 p.m. and Sunday, Dec. 3 from 8 a.m. – 5 p.m. Exhibits must be in place by 7:30 a.m. on Monday, Dec. 4. Dismantle will begin Wednesday, Dec. 6 at 11:00 a.m. after the Exhibit Hall closes. Exhibits must be removed from the exhibit area by 11:59 pm, Wednesday, Dec. 6. Materials not removed will be put in storage at the exhibitor’s expense.

All exhibits must be staffed and must remain intact until the official closing. Exhibitors may not pack, tear down, or remove any portion of the exhibit prior to the official closing of the Exhibit Hall on Wednesday, Dec. 6. Failure to observe this rule may result in a penalty and/or jeopardize the exhibitor’s space assignment to exhibit at a future Learning Forward Conference.

[Learning Forward’s Annual Conference] is a great place to learn with and from others who are passionate about the work of leading learning. The people who attend, both presenters and attendees, are fabulous, open to connecting/networking, and live in a learning stance.

— Past attendee

Attend Sessions

Exhibitors can attend any open concurrent session. Pre-registration for concurrent sessions is not available except for those registered for the conference. General sessions and lunch/brunch are not included except for those registered for the conference.

Prize Drawings

Attendees are introduced to your company when you donate a door prize or giveaway in the Exhibit Hall. Prize recipients pick up their prizes directly from you.


All cancellations must be submitted in writing to the Learning Forward Business Office. If notification is received on or before October 1, 2017, all monies less a $100 (US) service charge will be refunded. Cancellations received after October 1, 2017 obligate the exhibitor to full payment of the rental and forfeiture of all monies paid. NO REFUNDS WILL BE MADE AFTER THIS DATE. Failure to occupy the exhibit space in no way releases the exhibitor from the obligation to pay the full cost of the rental. If exhibit space is not completed by 7:30 a.m. on Monday, Dec. 4, Learning Forward exhibit management will have the right to use the space as it sees fit to eliminate empty spaces in the Exhibit Hall.

Contact Us

Questions about your exhibit space or sponsorship? We’re happy to help. Contact Renee at renee@learningforward.org or 800-727-7288 for exhibiting or Carrie at carrie.freundlich@learningforward.org or 972-421-0886 for sponsorship inquiries.

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Thank you to our exhibitors

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